District Manager, Human Resources

Position Details

Classification Information

Classification Title District Manager, Human Resources

Position Information

Job Title District Manager, Human Resources
Position Number DEM986
Location District Services
Department District Human Resources
Percentage of Employment 100%
Months of Employment 12 Months Per Year
Work Schedule Monday – Friday, 8:00 am – 5:00 pm (However, some flexibility such as evenings and weekends will be required to meet the needs of the department.)
Primary Purpose

Under the direction of the Vice Chancellor Human Resources or designee, this position is responsible for district wide recruitment. This position is responsible for performing a wide variety of complex, technical and specialized duties related to human resources management, labor relations and business functions to assure efficient operations.

Essential Functions

Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Job Description

Manage, plan, and coordinate the District’s recruitment and hiring process, including job announcement preparation, advertising, communication with hiring managers and screening committees, develop/implement the Equal Employment Opportunity (EEO) training for selection committees, and monitoring to ensure compliance with District policies and procedures and applicable Federal and State laws.

Manage the administration of human resources information systems and maintenance of human resources databases, including position control, budgeting, state reporting; coordinate with the District payroll office, District Information Services, and District and campus business offices.

Responsible for the planning and coordination of operational activities of the Human Resources office; participate in the analysis, revision and writing of Human Resources guidelines and procedures; recommend and implement new procedures related to areas of assigned responsibility.

Manage the administration of District benefits programs, including leaves, new employee benefits/orientation, and implementation of benefits open enrollment programs.

Perform advanced management and administrative duties independently and provide technical assistance to the Vice Chancellor and District Director of Human Resources. Responsible for research and analysis of data and human resources matters in the preparation of reports and recommendations.

Respond to employee and public inquiries related to areas of assigned responsibility; provide information and resolve problems.

Trains, supervises, evaluates and directs the work of personnel as assigned; participates in selection and hiring processes.

Compose, review and edit a variety of correspondence, manuals and forms; review and edit Board of Trustees agenda items pertaining to Human Resources; maintain appropriate files and records.

Plans, organizes and arranges appropriate training and staff development activities; provides orientation for new employees.

Attends a variety of meetings as required; serves on committees and special projects as assigned; coordinates programs and services as appropriate with other District and college personnel.

Learns and applies emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner.

Sensitivity to and understanding of the disabilities and diverse academic, socioeconomic, cultural, and ethnic backgrounds of students.

Participates in the collective bargaining process as assigned.

Performs related duties as assigned.

Working Relationships

The District Manager, Human Resources maintains frequent contact with District administrators, faculty and personnel, employment applicants, federal and state agencies governing personnel and employment issues, and outside legal counsel.

Knowledge, Skills and Abilities

Knowledge of District organization, operations, policies and objectives

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Knowledge of record keeping procedures

Knowledge of budget preparation and maintenance

Knowledge of employment recruitment practices and procedures

Knowledge of appropriate software and human resources database management, including position control

Ability to interpret, apply and explain laws, regulations, policies and procedures

Ability to assess, analyze, implement and evaluate research project activities

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to work independently with little direction

Ability to work confidentially with discretion

Ability to understand and follow oral and written directions

Ability to communicate efficiently both orally and in writing

Ability to supervise, train and provide work direction to others

Ability to establish and maintain effective working relationships with others

Special Requirements

This position requires a valid driver’s license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Driver’s License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Board Policy 6360, Section 4.0)

The award of all degrees must be verifiable on a legible transcript. If degree award date is not posted on transcript your application will be deemed incomplete and removed from consideration. All degrees and course work used to satisfy the required minimum qualifications must be from accredited post-secondary institutions.

If selected for an interview, candidates are asked to be available on either Monday, June 4, 2018 or Tuesday, June 5, 2018. Candidates will be notified approximately 2 weeks before interviews.

Minimum Qualifications

Bachelor’s degree from an accredited institution in business administration, human resources, public administration or related field and three (3) years related experience.

Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.

Desirable Qualifications

Experience working in human resources and/or payroll

Experience with human resources and/or payroll information systems (i.e, Banner, PeopleAdmin)

Experience with benefits and leaves administration

Demonstrated high level of critical thinking, problem solving and analytical skills

High professional standards and strong interpersonal skills

Demonstrated experience developing and implementing human resources technology initiatives

Effective oral and written communication skills

Working Conditions

Office environment; subject to constant interruptions and frequent interaction with others; dexterity of hands and fingers to operate a computer keyboard; hearing and speaking to exchange information in person one-on-one, in a group setting or on the telephone; travel to various locations; sitting or standing for extended long periods of at a time (up to 2-3 hours); seeing to read a variety of printed materials and information on a computer screen for extended periods of time; ability to lift, carry and/or move objects weighing up to 10 pounds. Will require off-site duties and activities.

Salary Range $93,479-$118,281 Annually

Posting Detail Information

Posting Number 201545P
Open Date 03/23/2018
Close Date 05/08/2018
Special Instructions Summary

Applicants must complete the driver’s license section of the application. If not completed, the application will be deemed incomplete and will not be considered.

The minimum required number of references for this position is three (3).

This is a designated classified management position subject to a one-year probationary period.

Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: official transcripts and verification of experience prior to the first duty day, identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists.

NOCCCD offers reimbursement for candidate travel expenses. Visit http://www.nocccd.edu/policies-and-procedures to view the administrative procedures – AP 7120-10.

Evaluations of foreign degrees and/or course work are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

If you would like to add additional transcripts not required by the position, you may upload them to the “Additional Transcripts I” link when completing your application.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor’s degree or higher from an accredited institution in business administration, human resources, public administration or related field?
    • Yes
    • No
  2. * Do you have three (3) years of technical experience in human resources or a related field?
    • Yes
    • No
  3. * This position requires a valid driver's license. Did you fill out the driver's license portion of the application?
    • Yes
    • No, I do not have a valid driver's license.
  4. * Describe your experience, training, and/or education which demonstrates your understanding and sensitivity to diversity.

    (Open Ended Question)

  5. * How did you hear about this employment opportunity?
    • CalJobs
    • CCC Registry
    • Cypress College
    • Employee Referral
    • Fullerton College
    • Higheredjobs.com
    • Human Resources
    • Indeed
    • Insidehighered.com
    • Monster
    • NOCCCD Website
    • OC Register
    • North Orange Continuing Education
    • Other (list below)
  6. Other, please specify.

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. Undergraduate transcripts with degree posted (may be unofficial)
Optional Documents
  1. Additional Transcripts I
  2. NACES Evaluation of Foreign Degree