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District Manager, Fiscal Affairs

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Please see Special Instructions for more details.

The minimum required number of references for this position is three (3). This is a designated classified management position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: official transcripts and verification of experience prior to the first duty day, identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications. The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”. All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists. NOCCCD offers reimbursement for candidate travel expenses. Visit http://www.nocccd.edu/policies-and-procedures to view the administrative procedures – AP 7120-10. Evaluations of foreign degrees and/or course work are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees. Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

Position Details

Classification Information

Classification Title District Manager, Fiscal Affairs

Position Information

Job Title District Manager, Fiscal Affairs
Position Number DEM995
Location District Services
Department District Fiscal Affairs
Percentage of Employment 100%
Months of Employment 12 Months Per Year
Work Schedule Monday – Friday, 8:00 am – 5:00 pm (However, some flexibility such as evenings and weekends will be required to meet the needs of the department.)
Primary Purpose

Under the direction of the District Director of Fiscal Affairs, this position is responsible for performing a variety of responsible duties related to the District’s budget and accounting management. The District Manager, Fiscal Affairs is responsible for managing the daily operations of the District Fiscal Affairs Office.

Essential Functions

Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Job Description

Assists in planning, and directing of District financial operations and activities, including general accounting and auditing, accounts payable, accounts receivable, payroll, grants management, student financial aid, and financial reporting; assures compliance with applicable federal, state and local laws and regulations and professional accounting standards; approves all purchase requisitions; provides technical support and advises District staff regarding budget and accounting procedures.

Collaborates with District and campus administrative staff to assist with the development of the District’s tentative and final budgets; approves budget transfers and modifications, assuring compliance with District policy and applicable laws and regulations; coordinates and assists in directing the year-end financial closing; analyzes accruals and carryover budgets; coordinates, maintains and balances the general ledger and budget with County officials.

Oversees the budgets, accounting transactions and financial reports for categorical and special programs, including the Federal Student Financial Aid Program; monitors the cash balance for the Federal Aid Program and coordinates financial aid payments with the campuses; assures compliance with program laws, regulations, guidelines and contractual requirements; reconciles income, expenditures and year-end closing of programs; assures compliance with applicable reporting requirements.

Develops financial projections, analyses and various reports related to the operations and activities of the District Fiscal Affairs Office, including purchase requisitions, vouchers, billings, bank statements, account reconciliations and personnel records.

Monitors employee position control as it relates to the budget and maintains the District’s personnel budget; analyzes personnel changes and effects on cost allocations; maintains and reconciles faculty load banking transactions.

Directs and maintains accounting and reporting systems for the effective monitoring and control of fiscal operations; analyses and reviews accounting procedures; formulates and implements revisions as necessary to ensure efficient fiscal administration.

Develops and implements plans to facilitate and improve operations and programs; provides leadership and technical assistance to personnel in designing and implementing corrective processes and procedures.

Maintains current knowledge of federal, state and local laws, rules and regulations related to fiscal operations.

Trains, supervises, evaluates and directs the work of personnel as assigned; participates in selection and hiring processes.

Plans, organizes and arranges appropriate training and staff development activities; provides orientation for new employees.

Organizes, attends or chairs a variety of meetings as required; serves on committees and special projects as assigned; coordinates programs and services as appropriate with other District and campus personnel.

Learns and applies emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner.

Performs related duties as assigned.

Working Relationships

The District Manager, Fiscal Affairs maintains frequent contact with college and District departments and personnel, the Orange County Department of Education, the California Community Colleges Chancellor’s Office, and other outside agencies.

Knowledge, Skills and Abilities

Knowledge of budget development and analysis, accounting internal controls, contract administration, purchasing and accounts payable procedures

Knowledge of District organization, operations, policies and objectives

Knowledge of generally accepted accounting principles as they relate to governmental agencies

Knowledge of California Education Code and Title 5 requirements relating to budget and accounting

Knowledge of the Community College Budget and Accounting Manual

Knowledge of appropriate software and databases

Knowledge of accounting and record keeping procedures

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Ability to interpret, apply and explain laws, regulations, policies and procedures

Ability to assess, analyze, implement and evaluate research project activities

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to work independently with little direction

Ability to understand and follow oral and written directions

Ability to communicate efficiently both orally and in writing

Ability to supervise, train and provide work direction to others

Ability to establish and maintain effective working relationships with others

Special Requirements

The award of all degrees must be verifiable on a legible transcript. If degree award date is not posted on transcript your application will be deemed incomplete and removed from consideration. All degrees and course work used to satisfy the required minimum qualifications must be from accredited post-secondary institutions.

Minimum Qualifications

Bachelor’s degree in accounting, business administration, finance, or related field from a regionally accredited institution.

Minimum of three years of increasingly responsible experience in a variety of accounting and fiscal operation functions, including at least one year in a supervisory position.

Demonstrated experience with computerized financial information systems and their use in financial analysis and reporting.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.

Desirable Qualifications

Possession of an advanced degree in accounting, business administration, finance, or related field from a regionally accredited institution.

CPA Certification.

Administration or supervisory experience in public education, preferably at a community college.

Familiarity with the Banner finance system.

Working Conditions

Office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); may require off-site duties and activities.

Salary Range $98,520 - $124,656 Annually

Posting Detail Information

Posting Number 201544P
Open Date 03/15/2018
Close Date 04/30/2018
Special Instructions Summary

The minimum required number of references for this position is three (3).

This is a designated classified management position subject to a one-year probationary period.

Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: official transcripts and verification of experience prior to the first duty day, identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists.

NOCCCD offers reimbursement for candidate travel expenses. Visit http://www.nocccd.edu/policies-and-procedures to view the administrative procedures – AP 7120-10.

Evaluations of foreign degrees and/or course work are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree or higher in accounting, business administration, finance, or related field from a regionally accredited institution?
    • Yes
    • No
  2. * Do you have a minimum three (3) years of increasingly responsible experience in a variety of accounting and fiscal operation functions, including at least one year in a supervisory position?
    • Yes
    • No
  3. * Do you have experience with computerized financial information systems and their use in financial analysis and reporting?
    • Yes
    • No
  4. * Describe your experience, training, and/or education which demonstrates your understanding and sensitivity to diversity.

    (Open Ended Question)

  5. * How did you hear about this employment opportunity?
    • CalJobs
    • CCC Registry
    • Cypress College
    • Employee Referral
    • Fullerton College
    • Higheredjobs.com
    • Human Resources
    • Indeed
    • Insidehighered.com
    • Monster
    • NOCCCD Website
    • OC Register
    • North Orange Continuing Education
    • Other (list below)
  6. Other, please specify.

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. Undergraduate transcripts with degree posted (may be unofficial)
Optional Documents
  1. Graduate transcripts with degree posted (may be unofficial)
  2. Copy of valid California Certified Public Accountant
  3. NACES Evaluation of Foreign Degree