Payroll Specialist

Position Details

Classification Information

Classification Title Payroll Specialist

Position Information

Job Title Payroll Specialist
Position Number DEC924
Location District Services
Department DS Payroll
Percentage of Employment 100%
Months of Employment 12 Months Per Year
Work Schedule Monday - Friday, 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs.)
Primary Purpose

This position is responsible for performing specialized, complex and technical duties related to the preparation of the District’s payroll including compiling, auditing, and processing a variety of payroll documents in accordance with applicable federal, state and County requirements.

Essential Functions

Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Job Description

Receives, audits, records, and calculates employee time sheets and time cards; inputs, updates and maintains data on employee payroll records, sick leave, vacation, and workers’ compensation; posts, revises and audits payroll records.

Prepares a variety of payroll documents such as employment verifications, time records and similar fiscal documents in accordance with District, federal, state and County requirements; receives and audits various payroll documents for completeness, accuracy and appropriate authorizations.

Prepares, inputs, audits payroll data; distributes payroll warrants and other financial documents; researches and analyzes discrepancies making appropriate corrections; calculates and processes retroactive and special pay adjustments; maintains established deadlines.

Posts, adjusts, audits and balances various deductions such as taxes, benefits, insurance, voluntary deductions and other accounting clerical duties.

Responds and assists staff with inquiries and provides information related to laws, rules, regulations, contracts, and other documents governing payroll; resolves payroll issues with employees.

Maintains a variety of financial and statistical records and files related to payroll; obtains, verifies and posts information as necessary; reviews, checks and verifies a variety of payroll-related records and documents; processes payroll direct-deposit requests from employees.

Coordinates payroll activities and operations with other departments, staff, and governmental agencies as necessary; researches and prepares data in response to inquiries from staff and governmental agencies.

Trains and provides work direction to others as directed.

Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Performs related duties as assigned.

Working Relationships

The Payroll Specialist maintains frequent contact with various departments, staff and outside agencies related to payroll administration and employment issues.

Knowledge, Skills and Abilities

Knowledge of on-line computerized payroll systems

Knowledge of principles and techniques involved in payroll preparation, monitoring and control

Knowledge of labor and bargaining unit contracts

Knowledge of applicable sections of State Education Code and other applicable laws

Knowledge of bookkeeping principles and record-keeping techniques

Knowledge of modern office practices, procedures and equipment

Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary

Knowledge of various software applications

Ability to perform mathematical calculations quickly and accurately

Ability to compile, analyze and verify numbers, data and financial and statistical information

Ability to read, interpret, explain and apply various federal, state and local guidelines or other information pertaining to District payroll

Ability to operate a variety of office equipment such as calculator, computer, copiers, etc.

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to work independently with little direction

Ability to meet schedules and time lines

Ability to work confidentially with discretion

Ability to understand and follow oral and written directions

Ability to communicate effectively, both orally and in writing

Ability to establish and maintain effective working relationships with others

Special Requirements

Coursework must be verifiable on a legible transcript.

Minimum Qualifications

High school diploma or GED, supplemented by college courses in accounting and/or financial record keeping.

Minimum three (3) years administrative experience, INCLUDING payroll and/or accounting experience.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.

Desirable Qualifications

Payroll experience in a Community College or School District.

Working Conditions

College or District office environment; subject to sitting for long periods at a time (up to 2-3 hours). Repetitive use of upper extremities including hand coordination activities.

Salary Range $4,240 - $5,139 per Month
Number of Vacancies 2

Posting Detail Information

Posting Number 2015223P
Open Date 01/29/2018
Close Date 02/21/2018
Special Instructions Summary

This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

The minimum required number of references for this position is three (3).

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

Evaluations of foreign degrees and/or coursework are required. See our website at for information regarding evaluation of foreign degrees.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a high school diploma or GED, supplemented by college courses in accounting and/or financial record keeping?
    • Yes
    • No
  2. * Do you have a minimum three (3) years administrative experience, including payroll and/or accounting experience?
    • Yes
    • No
  3. * Describe your experience, training, and/or education which demonstrates your understanding and sensitivity to diversity.

    (Open Ended Question)

  4. * How did you hear about this employment opportunity?
    • CalJobs
    • CCC Registry
    • Cypress College
    • Employee Referral
    • Fullerton College
    • Human Resources
    • Indeed
    • Monster
    • NOCCCD Website
    • OC Register
    • North Orange Continuing Education
    • Other (list below)
  5. Other, please specify.

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. Transcripts (may be unofficial)
Optional Documents
  1. NACES Evaluation of Foreign Degree