Skip to Main Content

Director, Administrative Services

Below you will find the details for the position including any supplementary documentation and questions you should review before applying to the opening.  To apply to the position, please click the Apply to this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Please see Special Instructions for more details.

This is a designated classified management position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: official transcripts and verification of experience prior to the first duty day, identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications. The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”. The minimum required number of references for this position is three (3). All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists. NOCCCD offers reimbursement for candidate travel expenses. Visit http://www.nocccd.edu/policies-and-procedures to view the administrative procedures – AP 7120-10. Evaluations of foreign degrees and/or course work are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees. Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

Position Details

Classification Information

Classification Title Director, Administrative Services

Position Information

Job Title Director, Administrative Services
Position Number SCM972
Location North Orange Continuing Education - Anaheim Campus
Department NOCE Provost's Office Administration
Percentage of Employment 100%
Months of Employment 12 Months/Year
Work Schedule Monday – Friday, 8:00 am – 5:00 pm (However, some flexibility such as evenings and weekends will be required to meet the needs of the department.)
Primary Purpose

Under the direction of the College President or Provost, perform a variety of responsible duties related to the financial management of a campus; plan, organize and direct the programs, operation and activities of administrative services including the functions of fiscal management, budgeting, facilities maintenance, emergency preparedness, Bursar operations, Campus Safety, bookstore; supervise and evaluate the performance of assigned staff.

Essential Functions

Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Job Description

Plan, organize and direct the programs, operations and activities for Campus Operations including campus safety, budget and fiscal management, planning and maintenance of facilities and other campus services.

Coordinate with campus administrators and staff to develop campus budget; administer the campus budget in accordance with District policy; provide leadership in the development of budget proposals and budget allocation processes; prepare and control the budget for Campus Operations.

Manage a variety of assigned funds and accounts, including special programs and grants; review financial transactions and records to ensure solvency and conformance with generally accepted accounting principles and contract requirements; monitor expenditures and other account activities.

Direct and maintain accounting and reporting systems for the effective monitoring and control of fiscal operations; analyze and review fiscal procedures; formulate and implement revisions as necessary to ensure efficient fiscal administration.

Monitor cash balances and manage the short and long term investment of monies collected in accordance with established policies and procedures. Direct the collection, accounting and disbursement of tuition, fees, textbook purchases, payments and bank deposits; direct the campus payroll function.

Perform fiscal and operation analyses to evaluate financial performance, productivity, and enrollment status. Implement changes as needed. Develop financial and enrollment projections; prepare and interpret financial statements; financial analyses and various reports related to the campus operations.

Develop and implement plans to facilitate, improve and restructure operations and programs as appropriate; provide leadership and technical assistance to campus personnel in designing and implementing effective and efficient operations and processes.

Plan, organize, and direct facilities planning, management, and operations; coordinate the use of facilities; oversee the processing of facilities contracts; coordinate facilities maintenance with personnel staff; supervise the maintenance and control of inventory and equipment.

In consultation with staff, develop and communicate campus safety procedures. Evaluate recommendations on campus safety and facilitate their implementation as needed.

Facilitate and/or participate in safety committee meetings and threat assessment group meetings as appropriate. Assist in coordinating campus emergency preparedness drills.

Coordinate communication and activities with other campuses and District Service departments, vendors, community groups, governmental agencies and other outside organizations; coordinate programs as appropriate with representatives of other District colleges and sites.

Supervise and evaluate personnel of assigned areas of responsibility; assist in the selection of personnel and make recommendations concerning discipline, promotion and termination. Plan, organize, and arrange appropriate training and staff development activities for assigned staff.

Attend a variety of meetings as required; serve as campus representative on committees at the campus, District and community; participate on a variety of special projects as assigned.

Learn and apply emerging technologies and advances (e.g. computer software applications) as necessary to perform duties in an efficient, organized and timely manner.

Demonstrate sensitivity to an understanding of the disabilities and diverse academic, socioeconomic, cultural, and ethnic backgrounds of students.

Performs related duties as assigned.

In addition to the essential functions, the Director, Administrative Services may participate in the development and administration of supplemental grants related to assigned programs.

Working Relationships

The Director, Administrative Services maintains frequent contact with administration, faculty and staff of all NOCCCD entities.

Knowledge, Skills and Abilities

Knowledge of District organization, operations, policies and objectives

Knowledge of state education code and requirements including Title 5

Knowledge of research project policies, procedures and practices, including data collection and analysis

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Knowledge of record keeping procedures

Knowledge of budget preparation and maintenance

Knowledge of appropriate software and databases

Ability to interpret, apply and explain rules, regulations, policies and procedures

Ability to assess, analyze, implement and evaluate research project activities

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to work independently with little direction

Ability to understand and follow oral and written directions

Ability to communicate efficiently both orally and in writing

Ability to supervise, train and provide work direction to others

Ability to establish and maintain effective working relationships with others

Special Requirements

The award of all degrees must be verifiable on a legible transcript. If degree award date is not posted on transcript your application will be deemed incomplete and removed from consideration. All degrees and course work used to satisfy the required minimum qualifications must be from accredited post-secondary institutions.

Minimum Qualifications

Bachelor’s degree in accounting, business administration, finance or related field from a regionally accredited institution and four years of increasingly responsible experience in a variety of accounting and fiscal operations functions;

OR

Bachelor’s degree in accounting, business administration, finance or related field from a regionally accredited institution and a Certified Public Accountant and three years of increasingly responsible experience in a variety of accounting and fiscal operations functions, including at least one year in a supervisory position.

Demonstrated experience with computerized financial information systems and their use in financial analysis and reporting.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.

Desirable Qualifications

Possession of an advanced degree in business administration, accounting, finance, or related field from a regionally accredited institution.

Administrative or supervisory experience in education.

Familiarity with the Banner finance system.

Working Conditions

Office environment; subject to constant interruptions and frequent interaction with others; sitting for long period at a time (up to 2-3 hours); may require off-site duties and activities.

Salary Range $113,641 - $143,795 Annually

Posting Detail Information

Posting Number 201535P
Open Date 11/29/2017
Close Date 01/17/2018
Special Instructions Summary

This is a designated classified management position subject to a one-year probationary period.

Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: official transcripts and verification of experience prior to the first duty day, identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

The minimum required number of references for this position is three (3).

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists.

NOCCCD offers reimbursement for candidate travel expenses. Visit http://www.nocccd.edu/policies-and-procedures to view the administrative procedures – AP 7120-10.

Evaluations of foreign degrees and/or course work are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's degree or higher in accounting, business administration, finance, or related field from a regionally accredited institution?
    • Yes
    • No
  2. * Do you have a minimum of four (4) years of increasingly responsible experience in a variety of accounting and fiscal operations functions, including at least one year in a supervisory position OR a Certified Public Accountant Certification and minimum three (3) years of increasingly responsible experience in a variety of accounting and fiscal operations functions, including at least one year in a supervisory position?
    • Yes
    • No
  3. * Do you have experience with computerized financial information systems and their use in financial analysis and reporting?
    • Yes
    • No
  4. * Describe your experience, training, and/or education which demonstrates your understanding and sensitivity to diversity.

    (Open Ended Question)

  5. * How did you hear about this employment opportunity?
    • CalJobs
    • CCC Registry
    • Cypress College
    • Employee Referral
    • Fullerton College
    • Higheredjobs.com
    • Human Resources
    • Indeed
    • Insidehighered.com
    • Monster
    • NOCCCD Website
    • OC Register
    • School of Continuing Education
    • Other (list below)
  6. Other, please specify.

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. Undergraduate transcripts with degree posted (may be unofficial)
Optional Documents
  1. Copy of valid California Certified Public Accountant or Certified Internal Auditor license
  2. Graduate transcripts with degree posted (may be unofficial)
  3. Additional Transcripts I
  4. NACES Evaluation of Foreign Degree