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Communications Coordinator

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Please see Special Instructions for more details.

This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications. The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer. Applicants must complete the driver’s license section of the application. If not completed, the application will be deemed incomplete and will not be considered. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "N/A" (not applicable). Do not use terms such as "see resume" or "see attached". The minimum required number of references for this position is three (3). All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date. Evaluations of foreign degrees and/or coursework are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

Position Details

Classification Information

Classification Title Communications Coordinator

Position Information

Job Title Communications Coordinator
Position Number DEC926
Location District Services
Department DS Public Affairs
Percentage of Employment 100%
Months of Employment 12 Months/Year
Work Schedule Monday- Friday, 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)
Primary Purpose

Under the direction of the District Director of Public and Governmental Affairs, this position is responsible for assisting in the development and execution of a comprehensive, integrated communication and public relations/marketing strategy using print, web, social media, video, emerging technologies, and email in support of the District’s communications, marketing, and governmental/public relations activities.

Essential Functions

Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Job Description

Develops and updates District marketing materials in traditional and emerging media formats, including: the annual report, brochures, signs, banners, posters, flyers, on-line graphics, and other materials as requested.

Updates content for District website and creates new design for additions and modifications as needed.

Coordinates District social media activity, including composing content, photography, creating graphics, and scheduling weekly posts.

Creates content and design for District newsletter.

Researches, recommends, and integrates industry trends and best practices into operational processes.

Facilitates the fulfillment of District-wide public records requests.

Acts as a liaison with media, including: writing and distributing news releases, responding to inquiries, identifying and marketing stories.

Assist in media monitoring, tracking and developing media results reports.

Assists with incident communications, including writing timely warnings and participating in the District’s Emergency Operations Center (EOC).

Manages daily office activities to assure efficient operations; types and assists in the composition and editing of department correspondence, memos, letters, agendas and reports; schedules appointments and meetings; initiates and answers telephone calls; responds to requests for information; answers questions and resolves problems requiring judgment, knowledge and explanation of policies; routes and distributes incoming mail and other materials; prepares outgoing mail and packages.

Monitors department expenditures and budgets; approves expenditures within established guidelines; assists with budget development and tracks status of budgets; maintains petty cash accounts; responds to inquiries regarding financial issues.

Orders supplies and prepares purchase requisitions; tracks orders to assure delivery and payment.

Collects develops and organizes information for dissemination to District and community groups through a variety of media.

Assist in the planning, coordination, scheduling, and publicity for District and community public relations events.

Learns and applies emerging technologies to perform duties in an efficient, organized and timely manner.

Train, provide work direction and coordinate with internal and external partners.

Performs related duties as assigned.

Working Relationships

The Communications Coordinator maintains frequent contact with various District departments and personnel, faculty, students, legislative offices, media representatives, consultants, vendors, and the public.

Knowledge, Skills and Abilities

Knowledge of District organization, operations, policies and objectives

Knowledge of rules, strategies, technologies, terminologies, and best-practice trends related to communications, public relations, and marketing

Knowledge of modern office practices, procedures, and equipment

Knowledge of record-keeping techniques

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Ability to interpret, apply and explain rules, regulations, policies and procedures

Ability to write clearly, accurately, and effectively in a variety of styles for memos, letters, reports, newsletters, news releases, fliers, brochures, ads, website pages, and other formats

Ability to edit communications for clarity and accuracy

Ability to use a variety of computer software to perform functions such as word processing, desktop and website publishing, data base management, and presentation preparation

Ability to learn and use new and emerging technologies

Ability to understand and follow oral and written directions

Ability to work independently with little direction

Ability to take leadership, coordinating role with assigned projects

Ability to understand scope of authority in making independent decisions

Ability to analyze situations accurately and identify an effective course of action according to established guidelines

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to work confidentially with discretion

Ability to establish and maintain effective working relationships with others

Special Requirements

This position requires a valid driver’s license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Driver’s License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Board Policy 6010, Section 4.0)

The award of all degrees must be verifiable on a legible transcript.

Minimum Qualifications

Bachelor’s Degree or equivalent from an accredited institution in English, Communications, Public Relations, Journalism, Marketing, Graphic Design or a related field;

Three (3) years strong experience as a versatile writer and editor with a demonstrated ability to translate strategy and key messages into multiple formats.

Commitment to diversity. Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.

Desirable Qualifications
Working Conditions

Office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); repetitive use of upper extremities, including hand coordination activities; driving to a variety of locations to purchase or pick-up items, or make arrangements for activities and events.

Salary Range $5,263 - $6,382 Monthly
Number of Vacancies 1

Posting Detail Information

Posting Number 2015197P
Open Date 08/23/2017
Close Date 09/22/2017
Special Instructions Summary

This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

Applicants must complete the driver’s license section of the application. If not completed, the application will be deemed incomplete and will not be considered.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

The minimum required number of references for this position is three (3).

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.

Evaluations of foreign degrees and/or coursework are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor’s degree or equivalent from an accredited institution in English, Communications, Public Relations, Journalism, Marketing, Graphic Design or a related field?
    • Yes
    • No
  2. * Do you have a minimum three (3) years of strong experience as a versatile writer and editor with a demonstrated ability to translate strategy and key messages into multiple formats?
    • Yes
    • No
  3. * This position requires a valid driver's license. Did you fill out the driver's license portion of the application?
    • Yes
    • No, I do not have a valid driver's license.
  4. * Describe your experience, training, and/or education which demonstrates your understanding and sensitivity to diversity.

    (Open Ended Question)

  5. * How did you hear about this employment opportunity?
    • CalJobs
    • CCC Registry
    • Cypress College
    • Employee Referral
    • Fullerton College
    • Higheredjobs.com
    • Human Resources
    • Indeed
    • Insidehighered.com
    • Monster
    • NOCCCD Website
    • OC Register
    • School of Continuing Education
    • Other (list below)
  6. Other, please specify.

    (Open Ended Question)

Documents Needed to Apply

Required Documents
  1. Cover Letter
  2. Resume
  3. Undergraduate transcripts with degree posted (may be unofficial)
Optional Documents
  1. Graduate transcripts with degree posted (may be unofficial)
  2. NACES Evaluation of Foreign Degree